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Unlike on the Windows operating system, files in Mac OS are not automatically aligned or arranged by name. This can make organisation easier as files can be dragged to any area of the folder for logical grouping, though this feature often causes some confusion when trying to locate files.

Fortunately, there is a simple way to organise your files and align them neatly.

 

Aligning Files:

If your files are organised in a fashion which you are happy with, you can neatly align the icons by using the Clean Up tool.

1 – Open a new Finder window and open the folder which needs organising.

2 – Click on the View tab on the toolbar at the top of the screen.
 

3 – Select Clean Up.
 

4 – Though the changes may be difficult to spot in this example, for a more populated folder this small change will make a big difference by aligning all files present.
 

 

Organising Files:

To organise files by characteristics such as name, type or date created, use the Arrange By tool.

1 – Open a new Finder window and open the folder which needs organising.

2 – Click on the View tab on the toolbar at the top of the screen.

3 – Hover over Arrange By, and then select your preferred arrangement property from the list which comes into view.
 

4 – Depending on the factor chosen, the files will be arranged systematically. If arranged by Kind, the window will be split into different sections. If it is by a property such as Name or Date created, the files will be presented as below.
 

 

By arranging your files into logical locations under appropriate names, they will be much easier to find. This will save time and frustration, making your working environment much more efficient, especially in shared folders.

 

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Sep

Written by
Fraser S
in Staff Articles. Ten Second Tips.

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